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Schedule of Classes Coordinator

UC Irvine Health
Full Time
Irvine, CA 92604
Posted Today
Job description

Updated: Jul 7, 2022
Location: Irvine-Campus
Job Type:
Department: Registrar

Job Opening ID: 38798 Reports To: Deputy Registrar Working Title: Schedule of Classes Coordinator Department: Registrar Bargaining Unit: 99 FLSA: Non-Exempt Payroll Job Code: 004522 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: 8-5, M-F Employee Class: Career Position Summary: The Division of Enrollment Management is a key campus thought partner that provides collaborative leadership in university-wide efforts, utilizing systematic, innovative, and synergistic approaches to leverage a data-informed enrollment strategy to improve market distinctiveness, and execute the campus strategic plan. The division comprises the offices of Enrollment Management, Financial Aid & Scholarships, University Registrar, and Undergraduate Admissions. The mission of the University Registrar is to provide academic support services in an atmosphere of prompt, accurate, and friendly service to the campus community through practices consistent with the mission and values of the university. The Office is responsible for maintaining student records, issuing reports of grades, and distributing official publications. Under the general supervision of the Deputy Registrar, manage the quarterly production of the Schedule of Classes (SOC). Independently implement the process, including communication with department schedulers and use of scheduling applications (eSOC and 25Live). Create timeline for the development of each term’s schedule. Resolve room conflicts for General Assignment Classrooms (GACs). Ensure course entries in eSOC match course as approved by the Academic Senate’s Subcommittee on Courses. Act as the backup for summer scheduling. Based on utilization rate, classroom availability, number of courses offered and other factors, make recommendations on changes in scheduling priority to the Deputy Registrar. Train staff and faculty in eSOC and 25Live. Develop and maintain eSOC instructions. Perform scheduling and classroom use research and investigate new scheduling software. Compensation Range: $44,500 - $65,000 Department Website: https://reg.uci.edu/ Required: One (1) to three (3) years of related experience or equivalent training. Bachelor's degree in related area and / or equivalent experience / training. Ability to develop and present training sessions across multiple platforms and delivery methods. Ability to analyze policies and procedures and make recommendations for change. Ability to monitor administrative systems and find and implement solutions to issues that arise. Skill to organize, prioritize, and coordinate a number of projects simultaneously in an environment of frequent interruptions and distractions. Ability to work independently and follow through on assignments. Skill to interact diplomatically and maintain fairness. Ability to revolve an issue with a large number of parts that are affected by a number of independent variables. Ability to work with attention to accuracy and detail. Knowledge of common University-specific computer application programs, including MS Word, MS Excel, databases, e-mail, and web browsing software. Interpersonal skills to work with department senior management, faculty, and students and communicate complicated information orally and in writing. Ability to establish and maintain cooperative working relationships with university personnel. Preferred: Knowledge of department, organization, and University policies, procedures, and directives. Working knowledge of a Registrar’s student information system and/or 25Live or similar scheduling software. Special Conditions Required: Occasional travel may be required. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

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