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Real Estate Coordinator

City of Goodyear, AZ
Full Time
Goodyear, AZ
Posted Today
Job description

Job Description Summary
This position is open until filled with a first review of applications to occur after June 9, 2022.

The Real Estate Coordinator is responsible for the management of the city’s real estate interests, which involves difficult professional and administrative work ranging from identification and acquisition of property, rights-of-way and easements needed for municipal facilities and infrastructure; managing the use of city owned property and property interests; negotiating and preparing, with the assistance of the City Attorney, leases of city property and leases for use by the city; disposal of city property and easements; negotiating and drafting, with the assistance of the City Attorney, all real estate related documents; managing city owned property, including coordinating with other departments on the maintenance of the property and maintaining data bases of such property; preparing reports, memoranda and communications including staff reports to be presented to council; and making presentations to City Council.

The city’s Real Estate Coordinator must possess high moral values, maintain the highest ethical standards, and be able to inspire trust in others. The Real Estate Coordinator should be a proactive, innovative individual who is capable of quickly establishing and maintaining effective working relationships with the city staff, property owners and their representatives, consultants working on projects within the city.

The ideal candidate will be a hardworking, results-oriented individual who has the ability to work within a team environment, is approachable to those who need guidance, is able to articulate his/her concerns and provide sound recommendations to customers in a timely manner and is capable of assuming independent responsibility for the city’s real estate interests and needs with limited supervision.

At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. In fact, in a recent survey 93% of Goodyear employees say the city is a good employer. You will become part of a dedicated team of professionals that will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation.
The City of Goodyear prides itself on providing the finest municipal services to our community. We are guided by our core values of Empathy, Optimism, Integrity, Innovation, Adaptability and Initiative. We strive to create an environment where everyone feels respected, valued and included. We understand that having employees who represent all aspects of our community drives us to deliver outstanding service. If you share our core values, passion and dedication, we would be excited to have you join "Team Goodyear".
EXAMINATION PROCESS
Only a limited number of the most highly qualified applicants meeting the City's requirements will be invited for an interview. Examination process for this position will include: Panel Interview

Requirements

  • Formal Education/Knowledge: Work requires broad knowledge in a general professional or technical field related to real estate and real estate development. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent or through an equivalent combination of experience and training that provides the knowledge and abilities necessary to perform the work.
  • Experience: Minimum five years’ experience in a related field.
  • Certifications and Other Requirements: Valid Operator's Driver's License, and a Senior Right-of-Way Designation from the International Right-of-Way Association is preferred.
  • Reading: Work requires the ability to read contracts, escrow related documents, real estate related conveyance documents, statutes and ordinances, general correspondence, environmental reports, appraisals, title report, relevant consulting reports, and third-party agency’s processes and policies.
  • Math: Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division, percentages, financial formulas and projections.
  • Writing: Work requires the ability to prepare agreements, real estate conveyance documents, real estate closing documents, leases, licenses, correspondence, memorandums, reports, , correspondence, memorandums, letters, and reports; analyses, staff reports, and other written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
  • Managerial: Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure.
  • Budget Responsibility: Has minimal budgetary responsibility, with responsibility being limited to managing budgets for real estate acquisitions, and for real estate projects for which the Real Estate Coordinator is primarily responsible. The Real Estate Coordinator will provide input to other departments regarding budgets required for the maintenance of city property.
  • Policy/Decision Making: Significant involvement in decision making and policies as it relates to the acquisition, disposal and management of the city’s real estate-interests. This position is responsible for the policies and procedures related to the acquisition, disposal and management of city real estate interests; and projects and daily workloads are managed with little oversight although the City Attorney provides oversight for legal documents.
  • Technical Skills: Comprehensive Application- Work requires a comprehensive and practical knowledge of a technical field and the exercise of analytical judgment and decision-making in the application of these skills as appropriate to the work environment and the needs of the organization.
  • Interpersonal/Human Relations Skills: High- This position serves as the primary contact with city staff, property owners, members of the public, consultants, vendors, representatives of federal, state and local agencies as it relates to the acquisition, disposal and management of the city’s real estate interests. These interactions may involve controversial positions and sensitive negotiations that may be stressful and negative and that require high levels of tact and the ability to graciously respond to aggressive interactions.

Essential Functions
This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the incumbent. Other duties and responsibilities will be performed as assigned.

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Working with staff to assist in the identification of property, rights-of-way and easements needed for municipal facilities and infrastructure improvements.

  • Acquiring property, right-of-way and easements needed for municipal facilities and infrastructure improvements and disposing of such interests as needed, which includes, by way of example:
  • Assisting in site identification and selection processes
  • Serving as the primary contact with property owners and any tenants that might be impacted by an acquisition or disposal of city real estate interests
  • Serving as the primary contact with appraisers, escrow agents, and consultants involved in real estate transactions
  • Serving as primary contact with state and federal agencies on acquisitions involving acquisition of state and federal property
  • Determining, with assistance of the City Attorney, the appropriate instrument or legal document to be used for the required acquisition
  • Coordinating the removal of encumbrances on property interests being acquired that would impair the city’s use of the property interests being acquired, such as the removal of blanket easements held by Roosevelt Irrigation District, conflicting easements or encumbrances and the like
  • Procuring and/or reviewing title insurance commitments and policies
  • Procuring the services of real estate appraisals and obtaining, reviewing and evaluating appraisals and review appraisals
  • Negotiating and drafting, with assistance of the City Attorney, offer letters, purchase agreements, sales agreements, escrow agreements, escrow instructions, title insurance polies, and other related documents;
  • Preparing, with the assistance of the City Attorney, real estate conveyance documents
  • Preparing, with the assistance of the City Attorney, consents and subordinations from lenders with interests in properties or lenders with interests in real estate interests being acquired and working with lender and property owner on obtaining the necessary consents and subordinations
  • Preparing right-of-way certifications under the Uniform Relocation Assistance Act
  • Participating in the initiation and prosecution of eminent domain proceedings under the direction of the City Attorney, including serving as the primary contact with outside counsel retained to file an eminent domain action, coordinating discovery and document production, and the like.
  • Managing the abandonment process consistent with the requirements of state law
  • Preparing, with the assistance of the City Attorney, documents to terminate easements or abandon city property

Negotiating and managing leases of City owned property and leases for the use of third-parties’ property, which includes by way of example:

  • Serving as the primary contact with all lessors and lessees
  • Negotiating and drafting, with the assistance of the City Attorney, all leases and documents related thereto
  • Tracking, billing and collecting monies owed to the city
  • Coordinating with other departments for the payment of monies owed by the city

Managing the use of the City’s rights-of-way and easements by third-parties under license agreements, franchise agreements, telecommunications agreements, or any other type of agreement, which includes by way of example:

  • Serving as the primary contact with the parties to agreements for use of all lessors and lessees
  • Negotiating and drafting, with the assistance of the City Attorney, all agreements, licenses, franchise agreement, telecommunications agreement or use of City’s rights-of-way and easements, including use of city equipment within City rights-of-way and easements
  • Tracking, billing and collecting monies owed to the city
  • Coordinating with other departments for the payment of monies owed by the city

Managing city owned property and property interests conveyed to the city by conveyances other than through plats and maps of dedication, which includes by way of example:

  • Maintaining a data base of city owned property and property interests conveyed to the city
  • Coordinating with other departments in the city for the maintenance of the property
  • Coordinating acquisitions with GIS staff so that GIS can include these interests within the city’s GIS mapping system

Undertaking administrative tasks associated with the foregoing, which includes by way of example:

  • Preparing reports, memoranda and other forms of communications
  • Preparing staff reports for any of the foregoing that requires council approval and presenting the items to council
  • Developing policies and procedures
  • Providing advice and assistance to support staff and real estate specialist.

12 Month Objectives

  • Learn about responsibilities listed in the job description; become acquainted with the members of staff with whom this position works with on a frequent basis; become familiar with policies, procedures, and processes related to the work that will be performed; and become familiar with the computer programs used by the city that relate to the performance of the responsibilities in the job description.
  • Attend the City of Goodyear New Employee Orientation within 2 months of hire. Objective will be met upon receipt of course completion certificate.
  • Every 30 days, submit to your supervisor, a written report setting forth a summary of the types of assignments performed by you, and the time required for such projects.
  • Attend a quarterly conference with supervisor to discuss performance expectations and achievements. Objective is met when a summary of discussion is provided by supervisor.

Job Type: Full-time

Pay: $72,290.63 - $107,315.95 per year

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