Job descriptionWhat You Will Do:
Under limited supervision, manages and directs the Materials Management functions, including inventory management, supply replenishment, receiving and distribution. Ensures efficient, timely and cost-effective acquisition of supplies utilized throughout the facility. Directs the acquisition, utilization and disposal of supplies and services within the University of Maryland Medical System (UMMS) hospitals, consistent with the total scope of the UMMS Supply Chain, representing an annual spend of approximately $800 million. Responsibilities can include services such as Printing and/or Mail Services.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
1. Provides guidance and general direction for department operations, working through management staff to ensure accurate and timely production of work and the efficient and effective operation of the logistics and materials management functions. Formulates operating policies and procedures to support the UMMS mission of patient care, teaching and research.
2. Functions as the primary leadership individual within the hospital representing the UMMS Supply Chain Management group. Ensures essential policies, procedures, programs and initiatives are effectively communicated and implemented between the assigned UMMS hospital and UMMS Supply Chain Management.
3. Participates on Supply Chain councils to provide and receive essential information necessary to optimize resource utilization within the assigned UMMS hospital.
4. Creates and maintains service standards and performance indicators for receiving, distribution, and inventory management. May include mailroom, linen, and laundry.
A. Ensures UMMS Hospital receives maximum value for each dollar spent on supplies and purchased services for the above named functions.
B. Maintains inventory within appropriate levels to ensure continuity of service for UMMS patients.
C. Develops and implements policies and procedures to ensure accuracy of inventory records and determining and monitoring inventory levels.
5. Develops strategies to enhance distribution, minimize cost, and reduce Inventory investments whilst ensuring availability of products and the avoidance of shortages. Responsible for developing policies and procedures, oversees and ensures all inventory location throughout the hospital are being managed to optimum efficiency that meet the operational and financial needs of UMMS and patient care services.
6. Directly supervises the performance of supervisory and management staff, including hiring, firing, disciplining, training and development, and performance reviews.
A. Ensures appropriate administration of policies and procedures by supervisory and management staff.
B. Establishes and implements department performance and quality standards. Measures performance against standards and assures appropriate action is taken when standards are not being met.
C. Approves hiring, training, evaluation, discipline and discharge decisions on subordinate employees. Reviews recommendations of and provides guidance and counsel to subordinate supervisors and managers regarding employee relations matters.
D. Provides a team approach within the Supply Chain departments; ensures employee development and creates opportunity for growth, emphasizes accountability and customer service.
7. Prepares and administers operational and capital expenditure budgets for the hospital Materials Management department,
incorporating long and short-term goals and forecasting personnel, equipment and inventory needs. Monitors individual departmental unit expenditures to ensure fiscal responsibility and accountability to manage within annual budgets.
A. Establishes, in conjunction with the UMMS Vice President, Supply Chain Management and other appropriate leadership positions, short and long range supply chain goals that will help in meeting the financial goals of the hospital.
B. Responsible for controlling, counting and reporting all supply inventory areas of UMMS hospital. Manages and monitors the efficiency of inventory programs to maintain a high level of customer service.
C. Reviews cost analyses, inventory reports and related statistical data to maintain awareness of operational and financial status of hospital supplies; proposes changes as needed.
8. Responsible for the continuing development of new or enhancement of existing operating systems (automated, physical distribution and the like) to ensure the accuracy of inventories, receipts and management reports which reflect the cost, consumption and utilization of supplies. Prepares proposals for enhanced services to end user departments; negotiates funding for program and implements the program with appropriate established quality controls.'
9. Conducts regular audits that include, but are not limited to, the optimal operation and economic efficiency of hospital inventories. UMMS contract compliance and other pertinent Supply Chain metrics.
10. Responsible for the full implementation of all contracts that have been negotiated by UMMS Supply Chain on behalf of the hospital.
11. Ensures compliance with standards of all the accreditation and regulatory bodies and commissions, in relationship to supply management, including the Joint Commission , Uniform Commercial Code, OSHA, MOSH and FDA.
12. Represents the department on appropriate planning and administrative committees as assigned.
What You Need to Be Successful:
Education and Experience
1. Bachelor’s degree in Business Administration, Finance, Logistics or related discipline or fourteen total years of experience in health care materials management is required. Master’s degree is preferred.
2. Seven years in health care materials management, or equivalent in health care environment managing the operations of inventory management, supply replenishment, receiving, and distribution. In addition, two years of supervisory/management experience is required.
3. Experience with and understanding of financial and materials management reporting systems.
Knowledge, Skills and Abilities
1. Proficient knowledge of quality control techniques, productivity management and improvement, inventory control, negotiation techniques, ethics, business law, uniform commercial code, finance and budgeting.
2. Knowledge of materials management information systems, word processing and spreadsheets, including basic statistics is required.
3. High level of proficiency and directing, monitoring, evaluating and motivating the performance of professional management/supervisory staff.
4. High level of proficiency and demonstrated effectiveness in problem solving and implementing new programs related to increased departmental and organizational operating efficiency.
5. Highly effective oral and written communication skills are required to work with hospital administrators, clinical staff as well as outside agencies and community groups.
We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.