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Administrative Assistant I or II

Texas Department of Transportation
Full Time
Houston, TX 77040
Posted Today
Job description

Job ID 124273

Location

HOUSTON

Open Date 05/05/2022 Close Date 05/19/2022 Full/Part Time Full-Time Regular/Temporary Regular Salary Plan/Grade A-13; A-15 Description $29439.00 – $52045.00 yearly Overnight Travel Up to 25% of the time

Position Information

TxDOT's West Harris Area Office is looking for a Administrative Assistant I or II based in Houston, TX. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let’s talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at Total Compensation.

Work Location: 14838 Northwest Freeway, Houston, TX 77040

Minimum Monthly Salary

Administrative Assistant I: (A13) $2453.25/mo

Administrative Assistant II: (A15) $2748.00/mo

Maximum Monthly Salary

Administrative Assistant I: (A13) $3865.66/mo

Administrative Assistant II: (A15) $4337.08/mo

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

Military Occup Specialty Code

State Classification Code Administrative Assistant I: 0154 Administrative Assistant II: 0156 State Classification Title Administrative Assistant I: Administrative Assistant III Administrative Assistant II: Administrative Assistant IV Occupational Category Administrative Assistant I or II: Administrative Support TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on link below and click on the appropriate occupational category. https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

General Description

Administrative Assistant I

Performs administrative office support-related work for department staff and the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Administrative Assistant II

Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Duties

Administrative Assistant I and II

The essential duties for this job include:

  • Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
  • Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
  • Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
  • Maintains records and inventories of materials, supplies and equipment.
  • Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.
  • Receives, sorts, opens, evaluates content, and distributes mail.
  • Researches and compiles information for reports or inquiries.
  • Runs queries and reports in a variety of applications/systems.
  • Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
  • Performs other job responsibilities as assigned.

Physical Requirements

Administrative Assistant I and II

The physical requirements for this job include:

  • Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
  • Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
  • Sitting - prolonged periods of time
  • Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
  • Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Competencies

Administrative Assistant I

The required competencies for this job include:

  • Communicate effectively
  • Follow verbal and written instructions
  • Automated record-keeping methods
  • Applicable computer systems and applications
  • Protects sensitive and confidential information
  • Maintaining effective working relationships with others
  • Preparing and maintaining confidential and sensitive records, files and reports
  • Communicating technical information effectively
  • Using computers and applicable programs, applications, and systems
  • Maintaining a safe working environment

Administrative Assistant II

The required competencies for this job include those listed above and the following:

  • Public relations for maintaining effective working relationships with individuals and groups, both internal and external
  • Maintains composure when handling problems, stressful situations, continuous change or unexpected developments

Education

Administrative Assistant I and II

This job requires the following:

  • High School Grad or Equivalent in general education

Work Experience

Administrative Assistant I

This job requires the following:

  • No work experience required
  • No supervisory experience required.
  • No Substitution

Administrative Assistant II

This job requires the following:

  • 1 year in administrative or clerical support, customer service, or related experience
  • Experience can be satisfied by fulltime or prorated parttime equivalent
  • No supervisory experience required.
  • College education and relevant technical training may be substitued for experience on a year per year basis.

Licenses and Certifications

Administrative Assistant I and II

The following Licenses and Certifications are required for this job:

  • None

Other Conditions:

  • None

Conditions of Employment

Conditions for this Position: Standards of Employment


Remarks

You must complete the online State of Texas application to include work experience, education and all information necessary. Your online application and additional information on your resume, if provided, will be reviewed to determine if you meet minimum requirements for the position.


Applicant Information

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace.

Applicant Information


NOTE: All Job Postings will expire at 11:59 PM Central Standard Time (CST) on the Posting Close Date.

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