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Administrative Assistant

Warner Music Group
Full Time
Santa Fe, NM
Posted Today
Job description
WMG's top priority is the safety and wellbeing of its team members, artists and songwriters across the globe. In response to COVID-19, WMG is fully committed to helping its people balance their home and life commitments with flexible working options, virtual wellness sessions, and more. WMG strives to maintain a COVID-free workplace. To that end, being fully vaccinated against COVID-19 is a condition of employment for all US new employees, prior to the commencement of employment. If you are hired, you will be required to provide proof of your vaccination as part of your new employee onboarding process, subject to our legal obligation to make reasonable accommodations in certain limited circumstances. Job Description: At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:
  • Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
  • Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
  • Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
  • Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.
We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. A little bit about our team: WMX, is a services division that is intended to connect artists with fans and amplify brands. WMX is creating immersive, innovative, and impactful experiences, while empowering artists to grow their careers and deepen their vital connections with their fans.. WMX is designed to provide our artists and labels with a deep, dynamic range of services – covering everything from streaming to merch to branded content and beyond. We’re excited to bring artists, audiences, and advertisers together in powerful ways through the five key functions that work together to maximize reach and impact: Commercial Services, Media Business, Artist & Fan Experiences, E-Commerce & Retail, and Audience Strategy. Your role: The downtown LA Administrative Assistant will support with day-to-day administration for two senior leaders and will also schedule travel and prepare expense reports for other leaders in the downtown LA office. He/She wil work closely with all WMX departments, plus HR, Finance, Office Services & Acquisitions (EMP, HipHopDX, Songkick, and UPROXX.) on various projects. You will be involved in the culture of WMX unlike any other role on the team through social-events, onsite, offsite, & virtual planning. You have the opportunity to engage with every team in WMX through everyday scheduling to keep the team running in the Downtown LA office Here you’ll get to:
  • Manage calendars, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), coordinate team meetings and functions, answer phones, manage expenses, etc.
  • Will be an effective communicator with an advanced understanding of the WMX and WMG functions and requirements
  • Prepare business expenses: purchase orders, invoices and meetings card coding
  • Liaise with Technology and Office Services departments regarding software, equipment, and office needs
  • Will be the administrative go-to person for the department; able to answer or direct questions to the right person
  • Manage highly sensitive, confidential information with the highest level of discretion
  • You will aide in the preparation and dissemination of business reviews, spreadsheets, PowerPoints, and ad hoc presentations.
  • Coordinate department needs and initiatives with HR to enhance remote working
  • Support various ad hoc requests as needed
About you:
  • You are a pro-active ‘self-starter’ who takes initiative to get involved in all aspects of the department
  • You are highly detail oriented, able to multi-task on a regular basis, and work in a “Team” environment
  • You have deadline awareness and ability to prioritize workload
  • You have the ability to orchestrate and manage multiple overlapping meetings, projects, vendors
  • You have the ability to proactively identify challenges and offer creative and innovative solutions
  • You have the ability to communicate information clearly, concisely and professionally, both written and verbally.
  • You have strong budgeting and project management skills including top-to-bottom event planning
  • You have an ability to take direction and execute specific outlined initiatives
  • You have excellent interpersonal skills and are able to communicate with employees at all levels in the company, including senior management, clients, and vendors
  • You have the ability to work with others and maintain focus while working under pressure
  • You have outstanding organization and follow-up skills
We’d love it if you also had:
  • 3+ years of administrative experience.
  • 3+ years of meeting planning experience.
  • 3+ Experience with budget administration in corporate environments is a plus
  • College Degree preferred
  • Excellent computer and Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, etc.
About us: As the home to Asylum, Atlantic, East West, Elektra, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels. Together, we are Warner Music Group: Music With Vision & Voice.
Love this job and want to apply? Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter. Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG. Thanks for your interest in working for WMG. We love it here, and think you will, too. WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

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