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Job description

Administrative Office of the Courts

Business Unit: 24300

Administrative Assistant 2, #00054592-24300, Full-Time, Term, in Bernalillo, NM

# of Positions: 1

Opening Date: 07-21-2022 - Close Date: 08-04-2022

Job Pay Range: HH: $18.974 - $37.947 per hour

Target Pay Range/Rate: $22.05 per hour

Prospectively, the New Mexico Judicial Branch is requiring full vaccination status as a condition of employment to being hired into the judiciary. Fully vaccinated means two weeks beyond the second Moderna or Pfizer vaccination or single dose of the Johnson and Johnson vaccination, and if eligible, must have received the COVID-19 Booster.

The Thirteenth Judicial District Court is recruiting for a Full-Time, Term, Administrative Assistant 2 position, #00054592-24300, in Sandoval County, Bernalillo, NM. GENERAL STATEMENT OF DUTIES: Acting under general direction organize the administrative activities of an office or special program, provide customer service, coordinate projects and perform clerical or administrative duties. Finalist(s) may be subject to criminal background check.

EXAMPLES OF JOB DUTIES

The Administrative Assistant 2 is responsible for planning, organizing, and coordinating day-to-day project activities.

Prepares and distributes materials, documents, copies, agendas and minutes.

Drafts, proofreads, edits, disseminates and manages the timely processing of documents, correspondence, and records.

Maintains rosters for committees or groups.

Dockets or calendars deadlines and appointments.

Coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, video conferencing and teleconferences.

Answers telephones, provides customer service and greets visitors.

Manages and tracks information and data using electronic databases.

Compiles and prepares statistical reports, certificates, fliers, brochures, and business cards.

Manages and route files, information, mail, and records to appropriate destination.

Monitors, tracks, refers and orients program participants.

May maintain web site(s) or act as Information Technology site coordinator to provide technical assistance.

Coordinates employee identification, security access, and validates parking.

Serves as a liaison between committees, the public or other judicial entities.

May provide notarization services.

Provides assistance with budget or legislative projects.

Tracks and prepares travel or other reimbursement requests.

Coordinates services with outside agencies.

Receipts, balances, reconciles and distributes all incoming monies.

Trains employees in day-to-day procedures and office functions.

Develops or analyzes procedures as needed.

May be assigned supervisory duties under the mentorship of a supervisor or manager.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate advanced knowledge of customer service and office management practices. Project management techniques, data collection methods, general office practices, basic legal terminology; supervisory techniques, coaching and performance evaluations; mediation and managing conflict.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS

Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid Vacation, Sick and Personal Leave, up to eight (8) weeks

Ten (10) paid holidays

Up to twelve (12) weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities and educational leave

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

What are your benefits worth? Click here to find out

*these benefits vary by job classification or need*

QUALIFICATIONS

• Education: A high school diploma or GED.
  

• Education Substitution: None.

• Experience: Four (4) years’ of experience in a secretarial, clerical, or related field.

• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

TO APPLY: Submit a Judicial Branch Application for Employment, or a Resume and Resume Supplemental form and proof of education by 5:00 p.m. Thursday August 04, 2022 to:

Thirteenth Judicial District Court
Attn: Brittany Lucero
1835 Hwy 314 SW, 3rd floor
P.O. Box 1089
Los Lunas, NM 87031
Applications may be emailed to: [email protected]





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